Document Codes

Code
Description
Excise
Grantor
Grantee
Indexing
ADD
Addendum
No
Signor/Borrower
Buyer/Lender
Reference No. or Legal and Parcel
ADT
Assignment of Deed of Trust
No
Assignor/ Signor
Assignee
Reference No. (of DT)
AFF
Affidavit
No
Signor
The Public
If applicable: Legal, Parcel
AFS
Assignment of Financial Statement
No
Debtor
Secured Parties 1 and 2
Reference No. (of FS)
AGR
Agreement
Yes - if water or well
Grantor/Signor
Grantee
If applicable: Legal, Parcel
ALE
Assignment of Lease
Yes
Assignor
Assignee
Legal, Parcel (Use only for the initial Assignment of Lease, not for the assignment of a previously recorded "Assignment of Lease". In that case, see ASSGN code)
AM
Assignment of Mortgage
No
Old Beneficiary
New Beneficiary
Reference No. (of MTG)
AMEND
Amendment
No, unless amending: Lease with Option to Purchase OR Real Estate Contract
Borrower/Signor
Beneficiary
Reference No. , Legal, Parcel
AMFS
Amended Financial Statement
No
Debtor
Secured Party
Reference No.
AMFTL
Amended Federal Tax Lien
No
Debtor
Internal Revenue Service
Reference No.
APPT
Appointment
No
Grantor
Grantee (Agent appointed)
Used for "Appointment of Agent to Receive Claims"
ART
Assignment of Rents
No
Assignor/Owner
Assignee
Legal, Parcel (Use only for the initial Assignment of Rents, not for the assignment of previously recorded "Assignment of Rents." In that case, see ASSGN code)
ASSGN
Assignment
no, unless assigning: Contract OR Lease with Option to Purchase OR Purchase Agreement
Assignor
Assignee
Reference No. (Use this code when a previously recorded "Assignment of Rents" or "Assignment of Leases" is being assigned, do not use the ART or ALE code for this purpose)
ASSMPT
Assumption
Yes
Grantor
Grantee
Reference No. (of DT or MTG being assumed), Legal, Parcel
ATT
Attachment
No
Spokane Co Sheriff
Defendant/ The Public
Legal, Parcel, Ref No. (of DT) (This is used for a Judicial Foreclosure of a Mortgage or Deed of Trust)
BIRTH
Birth Certificate
No
Name
The Public
N/A
BLA
Boundary Line Adjustment
No
Government Entity
Property Owner
Legal (before and after adjustment), Parcel
BS
Bill of Sale
Yes
Seller
Purchaser
Legal, Parcel
BSP
Binding Site Plan
See BSP Checklist of approvals required
Binding, Site Plan 00-00 (number)
Plat, Survey
Section, Township, Range, 1/4 Section (Book and Page are assigned and indexed after recording)
CERTIFICATE
Miscellaneous Certificate
N/A
Grantors
Grantees
Legal, parcel (if applicable)
CFS
Continuation of Financial Statement
No
Debtor
Secured Party
Reference No.
CFTL
Corrected Federal Tax Lien
No
Debtor
Internal Revenue Service
Reference No.
CL
Chattel Lien
No
Debtor/Owner
Claimant
(Used for motor vehicles)
CONDEC
Condominium Declaration
no, unless the title includes easement(s)
Condominium Name
The Public
Section, Township, Range, 1/4 Section, parcel No.
CONDO
Condominium Plat
See Condo Checklist of approvals required
Condominium Name
Condominium Plat No.
Section, Township, Range, 1/4 Section (Book and Page are assigned and indexed after recording)
COV
Covenant
no, unless the title includes easement(s)
Plat Name/Owner
The Public
Legal, Parcel, Reference No. of plat (Use for CC&Rs - not DEC code)
CPA
Community Property Agreement
No
Husband and Wife
Wife and Husband
N/A
D
Deed
Yes
Seller
Purchaser
Legal, Parcel (Use for: Personal Representative's Deed; Gift Deed; Treasurer's Deed; Bargain and Sale Deed; Trustee's Deed (Estate trustee not foreclosure trustee)
DDP
Req Disclosure of Discharge
N/A
Veteran
The Public
Reference No. (of RS)
DEATH
Death Certificate
N/A
Decedent
The Public
N/A
DEC
Declaration
No
Declarant/Signor
The Public
If applicable: Legal, Parcel
DECR
Decree
No
Signor
The Public
If applicable: Legal, Parcel
DH
Declaration of Homestead
No
Declarant/Signor
The Public
Legal, Parcel
DISCH
Discharge
No
Signor
Grantee
Legal, Parcel, Reference No. (of IRS Lien) (Used for Certificate of Discharge by IRS. Only the property is being released, not the entire lien)
DISFOR
Discontinuance of Forfeiture
No
Seller
Buyer/The public
Legal, Parcel, Reference No. (of REC and INTFOR)
DIVDEC Divorce Decree No Groom Bride N/A
DOF
Declaration of Forfeiture
No
Seller
Buyer/The public
Legal, Parcel, Reference No. (of REC and INTFOR)
DT
Deed of Trust
No
Debtor/Borrower
Lender and Trustee
Legal, Parcel
DTS
Discontinuance of Trustee Sale
No
Trustee
Debtor/Owner and The Public
Reference No. (of DT and TS), Legal, Parcel
EAS
Easement
Yes
Grantor/Signor
Grantee
Legal, Parcel
EDP
Req for Access of Exemption of Discharge
N/A
Veteran/Family Member
The Public
Reference No. (of DD214)
FS
Financial Statement
No
Debtor
Secured Party
Legal, Parcel
FTL
Federal Tax Lien
No
Debtor
Internal Revenue Service
IRS Serial No. , Lien Amount
GOB
Going out of Business Sale
N/A
Business Name/Owner
The Public
N/A
INTFOR
Intent to Forfeit (Notice of)
No
Seller
Buyer/The public
Legal, Parcel, Reference No. (of REC)
IRSMISC
IRS Miscellaneous
N/A
Debtor or IRS
IRS or Debtor
Legal, Parcel, Reference No.
JUD
Judgment
No
Defendant/Debtor
Plaintiff/Claimant
If applicable: Legal, Parcel
L
Lien
No
Debtor/Owner
Claimant
Legal, Parcel
LCR
Land Corner Record
No
Surveyor
Land Corner Record
Section, Township, Range, 1/4 Section (Book and Page are assigned and indexed after recording)
LCV
Letter of Code Violation
No
Government Entity
Owner of Record
Legal, Parcel
LE
Lease
Yes
Lessor
Lessee
Legal, Parcel
LETERM
Lease Termination
No
Lessor
Lessee
Legal, Parcel, Reference No. (of LE if it was recorded)
LP
Lis Pendens
No
Debtor/Defendant
Claimant/Plaintiff
Legal, Parcel
MANHOME
Manufactured Home Title
no (does need to be signed off by DOL, Building and Planning, Legal and Registered Owner)
Owner/Lender
The Public
Legal, Parcel
MAP
Miscellaneous Map
N/A
N/A
N/A
N/A
MARR
Marriage License
N/A
Husband
Wife
N/A
MARRMISC
Misc. Marriage Certificate
N/A
Male Party
Female Party
N/A
MISC
Miscellaneous
No
Grantor/Signor
Grantee
If applicable: Legal, Parcel, Reference No.
MODAG
Modification Agreement
no, unless modifying: Contract OR Easement
Owner/Debtor
Lender/Grantee
Reference No. (if applicable: Legal, Parcel)
MTG
Mortgage
No
Debtor/Owner
Lender
Legal, Parcel
N
Notice
No
Grantor/Signor
Grantee/The public
If applicable: Legal, Parcel, Reference No.
NCO
Name Change Order
N/A
Old Name
New Name

NSD
Non-Standard Document
N/A
N/A
N/A
Must include a properly completed cover sheet and signature for additional fee
OPT
Option
Yes
Seller/Grantor
Purchaser/ Grantee
Legal, Parcel
ORDER
Order
No
Grantor/Signor
Grantee
If applicable: Legal, Parcel, Reference No.
ORD
Ordinance
No
Government Entity
The Public
If applicable: Legal, Parcel, Reference No.
PAD
Purchasers Assignment of Contract and Deed
Yes
Seller
Purchaser
Legal, parcel, reference No. (of REC)
PASS
Partial Assignment
No
Assignor
Assignee
If applicable: Legal, Parcel, Reference No. (This code has only been used for a partial assignment of a judgment)
PDDP
Req Exempt Public Disclosure
No
Veteran
The Public
Reference No. (of RS)
PLAT
Plat
See Plat Checklist of approvals required
Plat Name
Plat Number
Section, Township, Range, 1/4 Section (Book and Page are assigned and indexed after recording)
POA
Power of Attorney
No
Signer/Grantor
Person Named/Attorney in Fact
If applicable: Legal, Parcel
PR
Partial Release
No, unless partially releasing/ satisfying: Contract
Grantor/Signor
Grantee
Legal, Parcel, Reference No.
PRFS
Partial Release Financial Statement
No
Debtor
Secured Party
Legal, Parcel, Reference No.
PRFTL
Partial Release Federal Tax Lien
No
Internal Revenue Service
Debtor
Legal, Parcel, Reference No. , IRS Serial No. , Amount of Lien
PRL
Partial Release of Lien
No
Claimant
Debtor/Owner
Legal, Parcel, Reference No.
PRM
Partial Release of Mortgage
No
Trustee/Signor
Debtor/Owner
Legal, Parcel, Reference No.
QCD
Quit Claim Deed
Yes
Seller
Purchaser
Legal, Parcel
R
Release
No
Grantor/Signor
Grantee
Reference No. (if no ref No. , use legal/parcel)
RAST
Resignation and Appointment of Successor Trustee
No
Beneficiary
New Trustee
Reference No. (of DT)
RASTRECON
Resignation and Appointment of Successor Trustee and Reconveyance (Release of Mortgage)
No
Beneficiary
New Trustee and Borrower
Reference No. (of DT)
RCPA
Revocation of Community Property Agreement
No
Husband and Wife
Wife and Husband
Reference No. (of CPA)
RCV
Release of Code Violation
No
Government Entity
Owner of Record
Reference No. (of LCV)
RDDP
Revocation / RE-Designation Disclosure
No
Veteran
The Public
Reference No. (of EDP and DD214)
REC
Real Estate Contract
Yes
Seller
Purchaser
Legal, parcel
REIN
Reinstatement
No
Lender and Trustee
Debtor/Borrower
Legal, parcel, ref No. (of DT and RM)
RES
Resolution
No
Government Entity
The Public
If applicable: Legal, Parcel, Ref#
RESC
Rescission
no, unless rescinding: Trustee's Deed
Signor/Lender
Grantee/Debtor
Ref No. (if applicable: legal, parcel)
RESI
Resignation
No
Old Trustee/Grantor
Grantee/ Beneficiary
Reference No. (if applicable)
REV
Revocation
No
Grantor/Signor
Grantee
Reference No.
RFTL
Release of Federal Tax Lien
No
Internal Revenue Service
Debtor
Reference No. , IRS Serial No. , Amount of Lien
RJ
Release of Judgment
No
Claimant/Plaintiff
Debtor/Defendant
Reference No. (if no ref No. , use legal/parcel)
RL
Release of Lien
No
Claimant
Debtor
Reference No. (if no ref No. , use legal/parcel)
RM
Release of Mortgage
No
Trustee/Signor
Owner/Debtor
Reference No.
RPOA
Revocation of Power of Attorney
No
Grantor/Signor
Grantee/Attorney in Fact
Reference No.
RS
Report of Separation
N/A
Government U.S. Armed Forces
Grantee/ Dischargee
Checkmark the Confidential box when indexing
RWD
Right of Way Deed
Yes
Grantor/Signor
Government Entity/Grantee
Legal, Parcel
RWE
Right of Way Easement
Yes
Grantor/Signor
Grantee
Legal, Parcel
SA
Sales Agreement
Yes
Seller
Purchaser
Legal, Parcel
SAD
Sellers Assignment of Contract and Deed
Yes
Seller/Assignor
Purchaser/ Assignee
Legal, Parcel, Reference No. (of contract being assigned)
SHCERT
Sheriffs Certificate of Sale
Yes
Sheriff Spokane County
Owner and The Public
Legal, Parcel, Ref No. (of DT) (This is used for a Judicial Foreclosure of a Mortgage or Deed of Trust)
SHD
Sheriffs Deed
Yes
Sheriff Spokane County
Purchaser
Legal, Parcel, Ref No. (of DT) (This is used for a Judicial Foreclosure of a Mortgage or Deed of Trust)
SP
Short Plat
See Short Plat Checklist of approvals required
Short Plat Number
Plat Survey
Section, Township, Range, 1/4 Section (Book and Page are assigned and indexed after recording)
SUB
Subordination Agreement
No
Creditor, Borrower
New Lender
Ref No. (possibly two), legal, parcel
SUR
Survey
No
Owner/Requestor
Plat Survey
Section, Township, Range, 1/4 Section (Book and Page are assigned and indexed after recording)
TD
Trustee Deed (Trustee Sale)
Yes
Trustee
Purchaser/Grantee
Ref No. (two - DT and TS), legal, parcel
TFS
Termination Financial Statement
No
Debtor
Secured Party
Reference No. (of original FS)
TRUST
Trust
No
Signing Trustor
Appointed Trustees

TS
Trustees Sale (Notice of)
No
Trustee
Owner and The Public
Legal, Parcel, Reference No. (of DT)
UAFN
Unused Auditors File Number
N/A
N/A
N/A
N/A
VAC
Vacation
No
Government Entity
The Public
Legal, Parcel
WATT
Writ of Attachment
No
Sheriff Spokane County
Owner and The Public
Legal, Parcel, Ref No. (of DT) (This is used for a Judicial Foreclosure of a Mortgage or Deed of Trust)
WD
Warranty Deed
Yes
Seller
Purchaser
Legal, Parcel